"The means is dialogue, the end is learning, the purpose is peace." ~ Founder Dr. Jane Vella

Tips for Effective Time Management

Tips for Effective Time Management

Managing time is a challenge for even the most seasoned facilitators. Here are a few tips to help you ensure you facilitate the planned learning design in the designated time:

  1. Start on time. When learners don’t arrive on time, it can be challenging to know when to start. It’s okay to wait a few minutes, but in general work to start on time. This will also show respect to those who are there.
  2. Use two time pieces. Having a clock on the wall is critical and having a watch or other timing device with/near you at all times, helps you for 100% awareness of the minutes and hours. Time has a way of passing by quickly unless you monitor it constantly.
  3. State how much time each task is when you give it. When learners know how much time they have, it will not be a surprise when you call them back to the large group after engaging in a learning task. If timing is short, stating it can also help energize learners.
  4. If you are working with a co-facilitator, ask him/her to be your timekeeper. It is sometimes a challenge to monitor time when there are other things demanding your attention i.e. questions from learners. Relying on your co-facilitators in this way can be easy and helpful.
  5. Mark the time breakdown in your workshop design. Making notes to yourself about timing, materials and things to mention while facilitating can help you stay fully focused.
  6. Use learners. Sometimes asking a learner to let you know when a certain amount of time has passed, can be helpful. In some cases this request can help a learner focus and feel validated.
  7. Be flexible. Sometimes a learning task will take more or less time than you expect – don’t be afraid to adjust your workshop accordingly. You are responsible to ensure learners are meaningfully engaged and have enough time to work with and personalize the new content. Although a well-though out learning design needs to be followed and trusted, as you learn more about the people in the room and their needs, changes may need to be made.
  8. Check outside factors that may impact your planned time and timing. Although you may have the learning event perfectly planned out, life has a funny way of throwing curve balls. Check with those in the building and in the group for things like: lunch bells, outside meetings, others using the room, or events in the area. The fewer surprises the better.
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